Privacy Policy

Last updated: June 5, 2020

This Privacy Policy (together with our Cookie Policy) sets out the basis on which all personal data that we collect from you, or that you provide to us via our website or other direct contact, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will use it.

BACKGROUND:

The American Topical Association understands that your privacy is important to you and that you care about how your personal data is used and shared. We respect and value the privacy of everyone who is a member of the American Topical Association and also those that visit Our website. We will only collect and use personal data in the ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of it is deemed to occur upon your application for membership in the ATA and/or the use of the website. If you do not accept and agree with this Privacy Policy, you must not apply for membership in the ATA, or stop using the website site immediately.

1. Definitions and Interpretation

In this Policy, the following terms shall have these meanings:

• “Membership” means you are applying, or have applied, to become a member of the American Topical Association;
• “Account” means an account required to access and/or use certain areas and features of our website;
• “Cookie” means a small text file placed on your computer, or device, by our website when you visit certain parts of our website and/or when you use certain features of our website. Details of the Cookies used by our website are set out in section 13, below;
• “Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
• “Personal data” means any and all data that relates to a living person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us either directly, or via this website. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
• “We/Us/Our” means the American Topical Association

2. Information About Us

• Our website is owned and operated by the American Topical Association.
• Our Data Protection Officer is the Executive Director.

3. What Does This Policy Cover?

This Privacy Policy applies to all our dealings with you, including handling the distribution of ATA member benefits and your use of this website. Our website may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites, and We advise you to check the privacy policies of any such websites before providing any data to them.

4. Your Rights

As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:

• The right to be informed about Our collection and use of personal data;
• The right of access to the personal data We hold about you (see section 10);
• The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 12);
• The right to be forgotten (i.e., the right to ask Us to delete any personal data We hold about you.) (We only hold your personal data for a limited time, as explained in section 6, but if you would like Us to delete it sooner, please contact Us using the details in section 12);
• The right to restrict (i.e., prevent) the processing of your personal data;
• The right to data portability (obtaining a copy of your personal data to re-use with another service or organization);
• The right to object to Us using your personal data for particular purposes; and
• Rights with respect to automated decision making and profiling.

If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 12 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with your applicable government authority.

For further information about your rights, please contact your applicable government authority.

5. What Data Do We Collect?

Depending upon your use of Our website, or other interactions with Us, We may collect some or all of the following personal and non-personal data (please also see section 11 on Our use of Cookies and similar technologies and Our Cookie Policy at - americantopicalassn.org.

• name;
• date of birth;
• gender;
• contact information such as postal address, email addresses, web addresses and telephone numbers;
• demographic information such as collecting interests;
• membership payment details;
• receipt of the magazine in print or by email;
• IP address;
• web browser type and version;
• operating system;
• a list of URLs starting with a referring site, your activity on Our website, and the site you exit to.

6. How Do We Use Your Data?

All personal data is processed and stored securely, for no longer than is necessary for which it was first collected. We will comply with Our obligations under the GDPR, and the Privacy and Electronic Communications (EC Directive) Regulations 2003.at all times. For more details on security, see section 7.

Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g., becoming an ATA member, by subscribing to emails, using this website), or because it is in Our legitimate interests. Specifically, we may use your data for the following purposes:

• Providing and managing your access to Our website;
• Supplying, personalizing and tailoring your experience on Our website and of our services to you;
• Replying to emails from you;
• Sending you emails;
• Market research, including trends in membership numbers, collecting interests, etc.;
• Analyzing your use of Our website to enable Us to improve Our website and your user experience;
• With your permission and/or where permitted by law, we may also use your data for marketing purposes, which may include contacting you with information, news, and offers on Our services. We will not, however, send you any unsolicited marketing or spam.

You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.

We do not keep your personal data for any longer than is necessary for which it was first collected, and/or for as long as We have your permission to keep it.

7. How and Where Do We Store Your Data?

We only keep your personal data for as long as We need to in order to use it for our legitimate purposes, and/or for as long as We have your permission to keep it.

Your data will only be stored in Canada and the United States of America.

Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our website.

8. Do We Share Your Data?

Subject to section 8.2, We will not share any of your data with any third parties for any purposes.

In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority.

We may sometimes contract with third parties to supply products and services to you on Our behalf. These may include payment processing, business software, delivery of goods, search engine facilities, advertising, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the GDPR.

We may compile statistics about the use of Our website including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymized and will not include any personally identifying data, or any anonymized data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.

9. How Can You Control what you get from Us?

We offer you the ability to opt-out of receiving emails from Us, which you may do by contacting us and/or at the point of providing your details.

10. How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by Us. We will provide any and all information in response to your request free of charge. Please contact us using the email details below.

11. Our Use of Cookies

Our website may place and access certain Cookies on your computer or device. We use Cookies to facilitate and improve your experience of Our website and to provide and improve Our services. By using Our website you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than Us. In addition, Our website uses analytics services provided by Google Analytics, which also use Cookies. Website analytics are tools used to collect and analyze usage statistics, enabling Us to better understand how people use Our website.

12. Contacting Us

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at americantopical@msn.com Please ensure that your request is clear, particularly if it is a request for information about the data We hold about you (as under section 10, above).

13. Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the changes or when you renew your ATA membership. We recommend that you check this page regularly to keep up-to-date.

Cookie Policy

This site uses cookies. One of the cookies we use is essential for parts of the website to operate and has already been set. You may delete and block all cookies from this website, but parts of the website will not work. If you’d like to know how to delete cookies, please contact support from the software publisher(s) for the browser(s) that you use.

Our analytics partner may place “tracking cookies” on your computer. We are telling you about this upfront, and we want you to know you can get rid of these tracking cookies if you want to.

These tracking cookies are very small text files that can tell our partner how you are using our website and how you got here, they usually don’t record your name or other personally identifiable information. They are used extensively on the World Wide Web, however, often, their presence is only made known inside lengthy privacy documents.

You are able to change your preferences in your Web browser to control cookies. You can usually choose to accept cookies from the site you are on, but block them from third parties. In others, you can block cookies from specific advertisers, clear out all cookies, block cookies all together or partially. If you require assistance managing your cookies, please contact support from the software publisher(s) for the browser(s) that you use.